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03 9701 5501
03 9701 5501

Whistle-blower Policy

Unique Building Services is dedicated to upholding the highest standards of conduct in its business operations, emphasizing honest and ethical behaviour, corporate compliance, and proper corporate governance.

The Whistleblower Policy outlined here encompasses the reporting of any suspected misconduct or improper state of affairs within UBS businesses or entities.

This policy provides protections (as applicable under legislation) to individuals making reports, ensuring they can do so confidentially and without fear of intimidation, disadvantage, or retaliation.

Additionally, this policy extends to third parties who seek to report matters of misconduct to the company in good faith.

Types of Complaints Covered by the Policy

Under this Whistleblower Policy, a complaint may be made if there are reasonable grounds to suspect that any individual involved with UBS, such as a director, officer, employee, contractor, supplier, tenderer, or any other person engaged in business dealings with UBS, has engaged in conduct (“Reportable Conduct”) such as:

  • Dishonesty, fraud, or corruption, including bribery or activity in breach of the Code of Ethics
  • Unlawful activity, such as theft, violence, harassment, intimidation, or criminal damage to property
  • Offenses against any Commonwealth law punishable by 12 months’ imprisonment or more
  • Actions potentially damaging to UBS, its employees, or third parties, including unsafe work practices, environmental damage, health risks, or abuse of UBS property or resources.
  • Abuse of authority
  • Conduct causing financial loss to UBS, damaging its reputation, or being otherwise detrimental to UBS interests.
  • Harassment, discrimination, victimization, or bullying, excluding personal work-related grievances as defined in the Corporations Act 20
  • Any other form of misconduct or improper state of affairs or circumstances as defined in the Corporations Act

Whistleblower Protections under The Corporations Act

To receive whistleblower protection under The Corporations Act, certain conditions must be
met:

  • The whistleblower must be or have been an officer or employee of a UBS company, or an individual who supplies goods or services to UBS, or an employee of such an individual, or an associate or relative of such individuals.
  • The report must be made to a Protected Disclosure Officer, an officer or senior manager of UBS, ASIC, APRA, or a legal practitioner. 
  • The whistleblower must have reasonable grounds to suspect that the information to be disclosed concerns misconduct or an improper state of affairs or circumstances
    related to UBS.

Protections Afforded to Whistleblowers

If the conditions are met, the whistleblower is entitled to certain protections:

  1. Immunity from legal action for making the disclosure.
  2. No enforcement of contractual or other remedies against the whistleblower for making the report
  3. Inadmissibility of reported information against the whistleblower in certain legal proceedings
  4. Offense and liability for those causing or threatening to cause detriment to the whistleblower.
  5. Confidentiality of the whistleblower’s identity except where necessary
  6. An offense committed by the person disclosing the substance of the report or the whistleblower’s identity without consent.
UBS is committed to ensuring confidentiality and fair treatment for those reporting under this Whistleblower Policy. Protection against detrimental conduct, confidentiality of the whistleblower’s identity, and the safeguarding of files and records are also assured.

Reporting a Complaint under the Policy

Reports must be made to the HR & Compliance Manager who has been designated the Protected Disclosure Officer. Complaints should be submitted in writing, and the investigation of the matter will be initiated promptly after receipt. Employees are expected to report any observed or suspected reportable conduct in accordance with this Policy.
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